Vehicle profitability

See what each vehicle earns after recorded costs

A full diary tells you a car is busy. Its vehicle record shows revenue, recorded ride costs and linked expenses together, so you can see what remains before deciding where to look closer.

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Included in every plan

  • Revenue beside recorded costs
  • Expenses linked to vehicles
  • Unlimited vehicles and drivers

From bookings to contribution

Give every vehicle a financial context

A sedan doing airport runs and a van handling group transfers have different costs. Open a vehicle to read its contribution alongside the work assigned to it, with the underlying costs kept in your operating records.

  • Revenue on the vehicle record

    See revenue from qualifying orders assigned to that vehicle. Drafts are excluded, so preparing a possible transfer does not immediately add its price to the vehicle's revenue figure.

  • Include recorded ride costs

    The calculation deducts recorded driver and partner costs from the vehicle's revenue. A busy schedule becomes easier to assess when the cost of delivering those rides is visible beside it.

  • Account for agent commissions

    Recorded agent commissions also reduce the result. When a booking comes through an intermediary, the vehicle's contribution reflects that commission alongside the driver, partner and linked operating expenses.

  • Read the result together

    The vehicle card shows revenue, ride costs, expenses, the remaining amount and a margin percentage, plus the number of qualifying orders. Read the figures together before judging a car's performance.

Costs with a home

Keep expenses attached to the right car

Fuel receipts and repair bills tell you more when you know which vehicle incurred them. Record the expense, assign the car and keep the supporting document nearby, so the result has a clear basis you can revisit.

  • Separate everyday operating costs

    Record fuel, parking, tolls and cleaning under their own categories. Add repairs, insurance and leasing too, so the vehicle's recorded costs extend beyond the price of its latest tank.

  • Assign expenses to vehicles

    Choose the vehicle on an expense to include it in that car's contribution. A cost recorded without a vehicle stays outside that vehicle's result until you link it.

  • Keep evidence with the entry

    Attach receipts or other supporting files to an expense. Keep the amount, date, category and vehicle together, making an unusual bill easier to check when you review the figures later.

  • Keep rejected claims out

    Rejected expense claims do not reduce the vehicle's result. Pending claims still count as recorded costs, so review their status when you need to understand what the total includes.

A useful basis for decisions

Know what the figures can tell you

Use the contribution as a starting point for reviewing prices and spending. Its accuracy depends on the information recorded: a missing driver fee, an unlinked repair or an expense entered twice will change the picture you see.

  • Bring currencies together

    Revenue and recorded costs can be consolidated into the account's reporting currency. A fuel receipt in another currency can therefore sit within the same vehicle calculation as its transfer revenue.

  • Review spending across vehicles

    Expense analytics breaks recorded spending down by vehicle and category. Use it to investigate where costs gather, then open an individual vehicle to read its contribution in context.

  • Separate contribution from accounting

    The result uses recorded ride costs and vehicle-linked expenses. It does not automatically supply depreciation, financing assumptions or a complete allocation of business overheads; those need your own accounting treatment.

  • Use the records you run

    The calculation draws on orders and expenses already held in TransferCRM. Keep vehicle assignments and costs current as you manage transfers, giving your next review a more useful starting point.

Related features

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Frequently asked questions

What does vehicle profitability calculate?

It takes revenue from qualifying orders assigned to a vehicle and deducts recorded driver costs, partner costs, agent commissions and expenses linked to that vehicle. The vehicle card shows the remaining amount and its margin percentage. It measures contribution from your recorded data, rather than the final accounting profit of the business.

Do fuel, repairs and leasing count automatically?

They count when you record them as expenses and link them to the vehicle. The available categories include fuel, parking, tolls, cleaning, repairs, insurance and leasing. TransferCRM does not infer a missing bill or automatically allocate an unlinked company expense to a car, so consistent recording matters.

Is the revenue figure money already received?

The calculation reads qualifying orders and their recorded revenue, rather than a bank balance or a cash receipt total. Draft orders are excluded. Use payment records to check whether a client has paid; a vehicle's contribution answers a different question about the revenue and costs recorded against its work.

Who can see a vehicle's contribution?

Owners, administrators and accountants can access vehicle profitability. It is available on the individual vehicle record, alongside that vehicle's operational information. This lets the people reviewing the numbers use the same vehicle records as the office, while access to the financial figures follows their role.

Which plan includes vehicle profitability?

Vehicle profitability is available from Starter. You can try TransferCRM for 14 days and record unlimited vehicles and drivers. Start by assigning bookings and a few expenses to a vehicle, then open its record to see how the recorded revenue and costs come together.

Give your next fleet review a basis

Try TransferCRM for 14 days. Bring bookings and recorded vehicle costs together, with unlimited vehicles and drivers.

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