For events, conferences & roadshows
Event transportation software for chauffeur and transfer companies
Keep delegate names with the right car and each pickup with its driver. TransferCRM brings group bookings, passenger manifests and dispatch together for conferences and roadshows, so your team can check the plan before vehicles leave.
- No commission on rides
- Driver app included
- No setup fee
Every event transfer, ready for dispatch
Keep each car's passengers, pickup time and driver together, then follow the rides as your team runs the event.
- 1
Create the booking — Add the manifest
Create the cars in a group booking, then import the guest list to distribute passengers across their manifests.
- 2
Arrival waves — Boards up
Greeters cover arrivals while dispatch follows each car's assignment and driver status on the board, with live positions on the map.
- 3
A pickup stalls — Check the ride
Check the driver's status and passenger contact details on the ride, then decide how to handle the missed pickup.
- 4
Transfer loops — Hotel ↔ venue
Schedule each shuttle run with its own pickup time, passenger count and driver, keeping the details available in the app.
- 5
Wrap — Invoice the organiser
Select the completed rides for the organiser's invoice and keep each car's passenger manifest with its booking record.
Event transport puts pressure on every booking
Arrivals cluster, the agenda keeps shifting and several cities may need vehicles at once. Your team needs pickup times, passenger lists and driver assignments that it can check together.
Demand comes in waves
An arrivals day or a gala finish can put many pickups into the same window. You need to check vehicles, passenger counts and driver assignments together before changing the plan.
The agenda changes hourly
Sessions overrun, flights slip, a VIP leaves early. Dispatchers need to update the affected rides and get the revised pickup details to the drivers who are carrying them out.
Roadshows span cities
A multi-city roadshow means back-to-back transfers across locations and time zones, each with its own crew and vehicles. One board has to hold the whole route so nothing slips through.
For events, conferences & roadshows
Built for events, conferences and roadshows
Keep passenger lists with their cars, pickup times with their drivers and completed rides ready for the organiser's invoice.
Group logistics & seat planning
Create a booking with several cars, then import the passenger list. Names are distributed across the cars by capacity, with overflow flagged for your dispatcher to review.
Multi-vehicle dispatch
Assign, reassign and track dozens of vehicles from one keyboard-driven board. See who is free, who is en route and who is running late across the entire event in real time.
Live tracking for organisers
Follow drivers on the dispatch map, with GPS updates around every 30 seconds. Share a tracking link so the organiser or passenger can see the assigned car approach.
Passenger manifests
Keep names, contact details, pickup and drop-off points, flight numbers and passenger notes on each car's manifest, available with the ride details for the driver.
Roadshow scheduling
Chain transfers across cities and days into one itinerary, each leg in its own local time zone, so a Warsaw pickup and a Lisbon drop-off both read correctly for the crew on the ground.
Driver app & coordination
Drivers get their run sheet, manifest and navigation in a free included app in their own language; you push changes instantly and confirm every pickup and drop from the road.
Frequently asked questions
Can it handle a large event with hundreds of transfers?
Group bookings, passenger manifests and multi-vehicle dispatch let you plan arrivals and departures from one board. Choose a plan for your monthly volume: Pro includes 1,500 orders and Business includes 6,000, with unlimited vehicles on both.
How much does it cost?
Plans start at €49/mo and include the driver app and the online booking widget at no extra charge. There are no per-ride commissions and no setup fee. Your own bookings and rides you hand to partners yourself are included in your plan at no extra charge. For larger operators and networks, Business and Enterprise add automatic sales through your carriers: your booking widget prices rides from your carriers' rates and hands each one on by itself — 200 bookings a month included, then €1.50 each.
Does it work for an international, multi-language team?
Yes. The platform, driver app and passenger pages run in 10 languages. Each ride keeps its pickup time zone, and invoicing supports EU VAT and Polish KSeF, with the ride details available for your accounts team to check.
Can we move our existing bookings and clients across?
Yes. Import clients, vehicles and bookings from CSV, with a preview and undo option. Configure your price lists in TransferCRM; Business includes three brands in one workspace. Your data is hosted in Frankfurt, Germany.
Run your next event on TransferCRM
Know which car carries each group, who is driving and which rides are complete. Start from €49/mo, with the driver app included and no commission on rides.