Partner settlements

Know what you owe each partner, and why

Bring subcontractor balances, ride details and payment records into one account. TransferCRM lets you review a period, issue a statement and follow the money recorded against it, in each settlement currency.

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Included from the Pro plan

  • Balances in both directions
  • Statements with PDF and CSV
  • Payments recorded with their reference

Start with the account

See which partners need your attention

A list of completed journeys is only part of a settlement. Start with the partner's account to see posted balances, rides waiting for a statement and the deadlines attached to amounts owed.

  • Balances in both directions

    See what your company owes a subcontractor and what they owe back. The account shows the direction of each balance instead of treating every entry as a payout.

  • Each currency keeps its balance

    Read balances separately for each settlement currency. Your currency policy determines whether amounts remain separate or are converted, keeping the account's figures meaningful when currencies differ.

  • Find the accounts still open

    Search for a partner and filter accounts by amounts you owe, amounts owed to you or open items. Rides awaiting a statement remain visible alongside posted balances.

  • Terms and due dates together

    Use settlement rules for the period, payment terms and document language. The account shows maturities, so a balance and the date it becomes due can be read together.

Review, then issue

Give both sides the same statement to work from

Check the proposed lines before issuing the document. A numbered statement keeps the amounts and details from that issue, giving your office and the subcontractor a common reference for the period.

  • Preview the period's lines

    Open the account to review the next statement's lines and currency totals. Missing exchange rates and unresolved items are surfaced alongside the preview for the office to review.

  • Issued figures stay on record

    The statement preserves its parties, lines, exchange rates and deadlines as issued. Later changes to live booking details do not silently rewrite the financial document you already shared.

  • Download PDF and CSV

    Use the PDF as the readable statement and the CSV for its individual lines. Both are generated from the issued statement, so they refer to the same recorded figures.

  • Send the statement by email

    Email the statement with PDF and CSV attachments to the partner or a chosen recipient. The account keeps the sending date and recipient after a successful send.

Keep the account current

Record what happened after the statement

A transfer made, an amount received or an agreed correction changes the account's position. Record each operation with its context so the next review has more than a changed total to explain.

  • Record outgoing and incoming payments

    Enter the amount, currency, date, method and reference for money paid or received. These are payment records on the account; bank transfers are made through your usual banking service.

  • Keep the partner's invoice reference

    Record a partner invoice reference against the statement. If your settlement rules require their invoice, that reference is required before recording an outgoing payment against it.

  • Adjustments with a stated reason

    Add an account adjustment with an amount, currency, effective date and reason. Include a note or link it to a ride when that context belongs with the correction.

  • Controlled access to account operations

    Owners, administrators and accountants can work with settlement accounts. Payment and adjustment entries can be voided with a reason, leaving the correction visible in the account's history.

Related features

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Frequently asked questions

Which plan includes partner settlements?

Partner settlements are included from Pro. Owners, administrators and accountants can access the settlement accounts to review balances, issue statements and record account operations. Choose a partner to inspect the period's proposed lines before deciding what to issue.

Does TransferCRM send money to subcontractors?

No. The settlement account records outgoing and incoming payments, including their date, method and reference. You make the actual transfer through your bank or usual payment service, then record it in TransferCRM so the account reflects the money that moved.

Is a settlement statement an invoice?

The settlement statement is an account document, not an invoice. It lists the recorded movements and balance for the period. You can record the subcontractor's invoice reference against it, and your settlement rules can require that reference before recording an outgoing payment.

How are different currencies handled?

The account follows its settlement currency policy: separate balances or conversion into a settlement currency. Statements preserve the exchange rates used for their lines. Read each balance in its own currency rather than treating amounts in different currencies as one total.

Can I change an issued statement?

An issued statement keeps its original financial details. Adjustments are recorded explicitly. The latest eligible statement batch can be reversed with a reason; restrictions apply, including when a partner invoice reference is already recorded. A reversal does not undo money that was actually paid.

Review your next partner settlement

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